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SamayLa: 'Samay' = Time; 'La' = Get

For moments, people, experiences, things.

How to not let other people screw up your deadlines?

We all work in an atmosphere where we need to deal with fellow human beings all the time. While that adds to our well-being and makes us grow, it can also hinder us if we let it.

Screw up of our work due to a colleague’s slow pace of completing deadlines happens often. So, let’s list out ways to deal with it to make sure deadlines are close to completion.

  • Stop escalating the harm already done:

If one of your colleagues has already missed a deadline that is affecting your work, there will be no use of complaining about it. Your work is already hindered.

They are your colleague. You eat, talk, walk back home and spend an important part of your day with them.

Talk to them first before going and rattling it out. Was there any problem due to which they failed to complete the work on time? Have an informal discussion over a cup of coffee before making any assumptions that they might have done it intentionally.business2Chances are you may also miss a deadline in the coming future. You would also want your colleague to come to you first, don’t you?

  • Learn to apologize whenever needed:

‘I could not submit on time because an X person did not do their job well and that affected my work.’

‘I am sorry for not being able to submit on time. I am coming up with solutions so that any future work is not hindered because of this particular deadline.’

Which line would you like hearing? The last one, right? so would your boss!

Keep your excuses at bay and just apologize if you could not complete something due to any reason whatsoever.

It will remove the added stress of making up a reason or blaming a colleague. Just say sorry and assure your boss that you are on it. However strict your boss maybe, a sweet apology would at least buy you enough time to come up with a fixable solution.

  • Don’t ask for work before deadlines:

It is possible that you become paranoid about a crucial deadline before it arrives. As a result, you ask your colleague everyday about the progress of the work.

Chances are your employee is giving 100% in that work but your surprise asking hinders their productivity. Nobody likes to be answerable before time.

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Picture Courtesy: http://www.sheilacartoon.com

To solve this, you can have a different approach. Instead of assigning a deadline, ask your subordinate to decide for themselves a realistic deadline.

This way they are solely responsible for completing the task on time and can’t blame you for not giving enough time. And most definitely, they will complete their work according to the deadline decided by them.

  • Automate the Chaos:

    Everybody works better when they know specifically what they need to do.

There are many useful collaboration tools available online which can help in this matter. These tools help in listing out task structures, assigning these tasks, tracking each other’s progress, exchanging of documents, private or group messaging and various other attributes.

Use these tools and witness your deadlines complete even before time with the added advantage of clarity of your work & mind.

And as Napoleon Hill once said,

“A goal is a dream with a deadline”.

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Make sure you achieve yours within stipulated time.

 

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5 ways to manage your Oh! So stubborn colleague

Unless you are a robot, you obviously need to tackle and manage people every day. Many a time you find yourself in situations that are awkward, perhaps even condescending or not very friendly. 

Aren’t you feeling jealous of robots now?

Either they get dictated or they dictate us. There is no managing or convincing. It’s just a logical relationship.

There will be a time in the future when just robots will surround us. But, right now, we need to focus on keeping it going with our human colleagues.

So, what is it that we need to do. Let’s go point by point.

 

  • Focus on the challenge, not the person:

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You will obviously not like every person you work with. Chances are this leads to your biased decision towards their work. It is not justified but inevitably it comes to your mind. Yes, that is totally normal. Your mind will remind you all the wrong things about them at that instant only.

Every time you find yourself judging somebody’s work on how they talked to you last week, check yourself. Focus on the task and not the person.

It will be difficult to resist as you would want to put the blame on them as a sign of payback. But think practically, would that lead to any progress in that work? No!

Remind yourself that work is more important than the person. Put it as your wallpaper or screen-saver if you need to, because it will creep in somehow.

  • Empathize first, act later:

Blog - 07.04Artboard 3 copyWhat do you do when somebody says ‘Sorry, I am late for the meeting because my child was crying’ or ‘Sorry, I could not complete the last task because yesterday we had some emergency’?

‘I don’t care’. Or ‘I don’t give a damn’.

This is where you are missing a small step. First wear their shoes and think. I know there are people who try to slack off but some are genuine too. Maybe they really were sick or had some other urgent situation.

Ask them about the problem they faced and think how you would have tackled it. If you still think they could have done it better, then tell them. But don’t confront, have a conversation.

  • Continuous appreciation makes way for criticism:

Blog - 07.04Artboard 3 copy 2You just received a mail from your colleague saying they completed the task. What do you do next? 

Check the task and then just skip to your next work.

Again, you missed out on one small detail. Giving a feedback, rather an appreciation.

Write how you liked their work or what was the best part and mail that back. Small acknowledgements will ultimately encourage them and make your relationship better. Maybe they would also start doing the same. How hard is it? Just write.

’Loved the article’

‘I really liked your analysis of the whole project. You can improve on the following points’

‘Good work. Thank you for finishing on time’

So simple.

  • Say it clear and out loud:

Blog - 07.04Artboard 3 copy 3If you cannot complete the task on time, say it instead of saying, ‘No problem, I’ll manage’. It only increases the stress. You may upset your colleague but in the long run, it would be beneficial for your mind.

Say it as you think it. Don’t add weird words to it as soon as it comes out from your mouth.

Can’t complete the work today? Okay! Say it.

You run your work, not others. Tell them that you will do their work later and not as soon as they ask for it. People tend to showcase that their work is very important and has to be completed as soon as it comes out from their mouth.

But it cannot be the case and it should work both ways. If they tell you to wait, you have got to understand too.

  • Better yet, Automate your talk:Blog - 07.04Artboard 3 copy 4

Now this may sound weird, but you can implement this. There are a ton of project management solutions or collaboration tools available online.

Buy and use them. You would not even need to see a single person. Just talk through the interface. Most of these tools contain a variety of features and integrations that can help you and your subordinate to assign tasks, track each other’s progress and message privately or in a group on the same screen. Don’t like your colleague? Bring the work management system and never even see them again.

Just automate your relationship!

 

Robot Apocalypse: Boon or Curse?

What is the worst that could happen? Humans becoming extinct? World full of automated males and females? That is one of the imaginable scenarios.  

No! we all ain’t going that easy.

But our jobs probably can.

A recent report by the McKinsey Global Institute concluded that nearly two-thirds of all jobs could have a significant eradication, at least 30% due to their automation by 2030.

Approaching of robots may be seen as a dangerous change because all we visualise is how they will replace us. Our jobs getting snatched by a machine. Our life being overpowered by technology.robot1What we don’t visualise is that technology itself means change. Better we adapt to it or die. That you can decide after reading further.

  • Chatbots replacing humans:

A chat bot is a computer program which conducts a conversation via auditory or textual methods. Imagine going to a restaurant and witnessing a robot taking your order. Or imagine going to a shopping centre and seeing a robot pick out clothes for you. Feels weird? Well, it is already happening.

Phones have replaced diaries, cars have replaced horses, emails have replaced letters. It is only inevitable that bots replace low skilled jobs too. This is how the world works. Replacement. Replacing the old with the new. And why not?

Bots are faster, smarter than us and in addition, they learn from us and become better every second. Their growth rate is much faster. The greatest advantage is a single bot can do the work of five individuals. Companies can benefit loads from this. No revenue spent on paying salaries for low skilled jobs. Surely, maintenance of technology costs will be there . However, if compared to the profits bots will provide, it will be nothing.

You may say that unemployment may arise in large numbers but it is not the case.

Amazon showcases a brilliant example of this phenomena. The company has over the last three years increased the number of robots working in its warehouses from 1,400 to 45,000. Over the same period, the rate at which it hires workers hasn’t changed.

So, two things may happen:

  • Either profits will increase leading to increased salaries of already working workers or
  • Products will become cheaper because they will be produced in mass quantities.

It’s a win-win!

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  • The job is not replaced, only handled better:

If we look at the corporate scenarios, there is an enormous amount of work that is done manually and that takes a lot of time.

For example, documentation, HR evaluation, data entry or excessive email filtering & replying. All of this does not require creativity. It is just mind-numbing repetitive work.

Automation can take care of all of this. On the other hand, you can do the more important work of forming new ideas and executing them.

You will have to discuss about the ideas and not the machinery needed. Anything you imagine will become a reality even before you can take a breath.robot3 (2)There will be job reduction but new jobs will pop up as soon. It all depends on how fast people learn the new technology. We have come a long way from ravens carrying information to post offices and now to emails which will soon be replaced by other management tools.

The person doing the job is not replaced. Only his/her work is made easier leading to faster results.

  • What can they not do is the question:

Be it legal research, basic HR tasks, flipping burgers or flying planes, robots can do infinitely everything. Of course they can’t think as much as a human can. But to some extent, they are using their artificial brains.

And it is for our betterment. Imagine working hours of only 4-5 hours a day. Yes! it can happen when AI is doing you work. The corporate world will be changed from the monotonous 9-5 circle.

Jobs that require extensive human interaction will still be prevalent. Also, a person will be able to focus a lot more on interacting and discussing when manual labour is done by automation.

The real question is when will we become hands on for the new technology. It will take months, perhaps years as new and advanced learning will be needed at every level.

But once it is brought into practice, we will need to choose, either to go with it or go into oblivion.

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Beware! Automation is coming!

 

Hierarchy or Democracy? The choice is yours.

We all know Queen Elizabeth. We all know how a hierarchy works. But do we all know that hierarchies are not as good as they may seem?

What? Really? But hierarchies are so organized!

No, they just seem organized. There are ample reasons to remove hierarchy from your workplace. I declare some of them below.

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  • Changing rules is not that easy:

Because hierarchy exists in the corporate world, the decision making is limited to the top-level people. And rules and regulations are a given.

To Bend any of these rules according to your ease is forbidden. Even if a member of the company wants to go ahead and implement something new, his/her venture is hindered because of inevitable rules. You must have heard.

‘Rule are meant to be broken’.

No.

‘They are meant to be moulded.’ Moulded to suit one’s situation. Moulded to suit one’s needs.

Leasing out some freedom is important for your company to grow and to become adaptable to change. If this does not happen, your company will reminisce a 70-year old grandpa restrictive to change and better suggestions.

Millennials run your company. Let them run it with their creativity. You supervise but don’t be caught up in the cloud of hierarchy.

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  • Logjam of transparency:

As a matter of fact, Hierarchies aren’t transparent. An entry level member does not know anything about the high level projects even though he/ she may be working to provide some part of it.

People love to see how their effort turns out. This is only possible if there is water clear transparency in the company. Obviously, confidential matters can be hushed. But public matters must be discussed with transparency and be told to everyone. 

Sharing of ideas, projects and results, rather rewards will build a company that emanates democracy. A company that keeps even the regular matters constrained to managers may become successful but not attain the trust of its employees- which are an integral part. A family that eats together stays together.

Well, a company that plans together wins together!

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  • I told you so:

When a decision is taken collectively, the rewards are divided and so are the failures. One member cannot blame the other for a loss.

One statement that people really cringe to hear is, “I told you so!”

In a hierarchy, this is meant to be used because when some loss occurs, people start to blame the person on the level lower to them. If the decisions are taken democratically, there is no one to blame. The whole team inevitably takes responsibility for the defeat. The next step is to start with the improvement. All the blame game is eradicated.

Why do you think all countries are shifting to democracy? Why?

img 11Artboard 2Now, to implement such a free structure of working you need to do one thing very carefully- Recruiting.

Bring in people that are like minded. People tend to grow more near people who think in the same direction as them.

Bring in people that are susceptible to change. For this, you first need to make yourself adaptable to the changes they will be making to your company.

Bring in people that are not afraid to take risks. Do you want a donkey who follows your instruction blindly or do you want a horse that listens to you but also uses his brain? The choice is yours.

Lastly, Bring in interesting people. People you can share and innovate ideas with. People who make you think. People who are lively to be around. People whose vibe is electric.

You may have to train them rigorously. You may have to make them adaptable to your ways.

But when you pick a batch of people who collectively have the potential to become a team, rather a good team, it will all be worth the effort!

blog4Even the Queen says so herself:


It’s all to do with the training: you can do a lot if you’re properly trained.    ’’

Disclaimer: Being lazy at work can boost your productivity!

As ironic as it may sound, it is in fact true. You can climb the ladder of success lazily and still reach the top.

The advantage in this approach will be that you will keep your sanity alive and your mind would still want to climb the ladder further.

One of the famous quotes by Bill Gates is hire a lazy person to do a difficult job because a lazy person will find an easy way to do it.”

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Now, this statement is coming from one of the most successful people of the millennium. After this, if your mind is still doubtful and is curious to know about productive laziness, explore further.

  • Make a Not-To-do list instead of the regular one:

 

I know this sounds really upside down but it can work in your favor. Every morning you must be getting up thinking about all the stuff that you need to do. You probably must be noting it down on sticky notes or in your phone. This continues all day long.

What if you write all the things that don’t need to be done today! Just crossing off every task.

You will quickly find out what are all the high priority tasks and you would just do them ignoring the rest. The only one, two or maybe ten things that you will be doing will be the ones that are most important.

So, you can slack off after completing them instead of worrying subconsciously about all that work that you don’t even need to do today.

 

  • Delegate:

 

You probably want to do everything yourself because you do your work with all your heart. You are the perfectionist.

This in turn reduces your energy and you do all the work without actually going deep into it.

Divide your work. Don’t try to do everything yourself. That’s why you hired a team. You need to give them the freedom to make decisions and choose for themselves ‘what is the best possible way to do a task’. You can assist of course!

But don’t put all in your hands and head. Pass it on!

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  • Don’t lie to yourself:

 

You probably attend tonnes of meetings, have hourly discussions, deploy presentations per day out of which only 20% is efficient.  You keep lying to yourself that this is important. This will take your company forward. What you don’t realize is this is hindering all the actual work you need to get done.

If one of these days, you feel lazy and don’t go to a meeting or discussion, and do some task not to avoid the pain of it but just to gain pleasure, you would come up with ideas that would really help you and your company move forward.

Solve all the unnecessary meetings on the phone and only attend the ones or organize the ones that are on number one priority.

Don’t let your mind lie you into doing irrelevant work.

  • Nap and walk your way to the top:

 

Two things that have proved to reduce stress drastically are naps and walks. Lazing around your workplace can actually increase your focus.

Nasa, the space giant agrees to the fact that a 30 min nap can increase your productivity and advises its employees to take a nap or two.

Even companies like Google and Microsoft have built napping rooms for their employees. Another beneficial way to induce productive procrastination is taking a walk. Just a random, untimely and brief walk. If possible, around nature.

Just a lazy walk, a random stroll around your office or any place that you can find consisting of trees and hence, fresh oxygen. As much as it would benefit your metabolism, it would also benefit your thinking.

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  • Automate:

 

In this Age where Artificial Intelligence is at its peak, time becomes an important factor. And obviously, you have a shortage of it. Let alone being lazy, you are not even given a chance to breathe! So you keep going around with an imaginary oxygen mask.

What are machines and software built for then? For your use.

Buy a software or a technology that would help reduce your workload to a level where you can handle it well. Even if it is expensive, in the long run, it will only have pros.

A technology can do it faster and better than you. You on the other hand do only those tasks that need thinking and intuition. Leave the distress causing emails, employees’ progress comparisons and task management to the software. It will do the job for you leaving you with spare time in which you can work, laze around, eat your favorite cuisine or just nap!

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  • Putting your hands to good use:

 

Studies suggest that you are 42% more likely to accomplish a task/goal if you jot it down. Writing specific details about your day, your to-dos, not-to-dos, your meeting schedule or even what new you have to do today!

Often in our daily goings, we tend to forget what we are going to do next. Planning a little before-hand would give insight and you will not feel guilty for lazing around if you want to.

Put a board in your office. Use colors. Red for high priority. Blue for creative work. Black for things you don’t need to do today. Also, pink or yellow for all the fun stuff.

When everything will be in front of your eyes, your mind won’t waver around only trying to recollect the unfinished tasks. You would focus on the one thing that you are doing instead of worrying about the ten things you need to get done later. Ultimately, you will finish your work with ease and in the best process possible leaving time for your laziness to come out.

Make time for your lazy soul, C’mon!

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  • Conquer, Don’t just survive:

 

You must have heard these words in a video or read it in one or more blogs. But, do you actually understand what it means?

Let’s look at it objectively.

Survive: continue to live or exist, especially in spite of danger or hardship.

Conquer: successfully overcome.

If you are working 18 hours a day, striving to meet past deadlines, ignoring your lunch breaks and running after success, you are just surviving. Surviving your every day. Surviving your work. Surviving Life!

Instead work according to the situation you are in. Ask yourself what is the most important task right now and accomplish that. Don’t ignore your lunch or lazy breaks. Instead take them. Refresh. Come back charged to do the next task.

Lazy’ is regarded as a negative word by people. Nobody wants to be lazy. What you should use is ‘sluggish’. That’s an unproductive word. Lazy isn’t.

More the lazy creature you come out to be, more the efficient ways you will find out to do a particular task. Having laziness as a trait is not a weakness, it is your strength. Use it to conquer your work. Conquer your every day to- do list. Conquer your surviving nature. Conquer your deadline. Conquer, don’t just survive.

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Save your energy through productive laziness!

 

How to be a better BOSS?

‘It’s your personal issue. Don’t come to me talking about it.’

Don’t you know that I am working on really important things for the company? I don’t have time for this.’

‘If I wanted your opinion, I would’ve asked for it.’

‘We have always done it this way. Don’t use your brains.’

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If you are the boss in your company and you have said any of these statements, it’s time you had a one-to-one conversation with yourself.

I understand that you also have had many bosses whose rebukes you now want to lease out onto your employees. But listen to this,
“My boss is really awesome. He is so supportive and understanding. He gives me a say in discussions.”

or

“I hate my boss. He treats us like machines. He calls us to work even on a Sunday and never compensates.”

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Out of these two, what would you like your employees to describe you as?

If the answer is the first one, read ahead.

  • Lead, but learn also:

Often times after reaching a certain level of expertise, we tend to forget that there is still a large scope of learning. As a leader, you have to give your insight and experience into your team’s work. Hence, you forget that your employees’ also have certain experiences that you don’t and which would be great sources of learning, not only for you but for your whole team too.

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Ask your employees what they think about the whole idea or product, what is their intake on your decision and how their new and intuitive ideas can benefit your company. Chances are you will find out how much fresh expertise your team has and can put it to good use.

After all, everybody likes a fresh dose of knowledge!

  • Catch them doing something right, not wrong:

Criticism is more likely to occur to one’s mind rather than appreciation. It’s human nature, or rather a boss’s nature.

If you always keep finding faults in your employees’ work, you will stop seeing why you hired them in the first place. Try catching your staff when they are doing something right so that you can appreciate them at that moment.

Of course, criticism is very important for improvement. But you have to know when to stop.

Balance is necessary.

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  • Their faith is on you:

What does a person pursue with all their heart?

Their faith!

And that is what your employees’ have on you. If their faith is prone to shaking, so is your image as a good boss.

Developing faith can be quite a task and it comes gradually on its own. You can still take some measures to ensure that at least you are not losing any of the faith that you gained in the past.

Having a person-to-person conversation rather than a boss-to-employee conversation would really help. At times, understanding what they are going through can make you take better decisions for them.

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  • Accept your faults too:

If your employees are faulty sometimes, you are too.

Instead of hiding your mistakes, bring them out, onto your face and accept them. Take charge of whatever small or big you did. You are also human. You are allowed to commit mistakes. It will take effort but it will grant you much more respect than you already have.

Your team would appreciate a boss who is honest and is taking charge of his actions rather than a dictator who finds their faults but denies his own.

If you want them to be responsible, first lead by example.

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  • Respond. Don’t react:

This one is probably good for your health too.

Suppose one of your employees forgets to make the company’s website live on a certain day which costs the company a certain amount of money. You found out about it the next day.

Now, you have two choices, either you thrash him with harsh words which he is already expecting or you just respond in a composed manner asking him/her about what went wrong and how we can fix the situation.

If you choose to go with the latter, your employee would be surprised first of all and would come up with solutions and not lose his/her senses.

Fixing the problem is most essential and not finding out who was the cause for it.

  • Health is the most important:

I know being a boss, you have a lot of stamina and can work on days for end. Your team is also an efficient and healthy group of individuals. This scenario could be turned upside down if you choose to neglect your team’s well-being, both mental and physical.

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Grant them a leave if they are unhealthy. If they come to you with their problems, personal or professional, talk to them. I know your time is precious, but so is your employee.

You are not a boss without your team. They really matter!

  • Defend whenever required:

Gaining your team’s confidence is only possible when you safeguard them from any professional adversity. Just like little saplings, they are in the learning process. They need protection. Becoming their confidante would benefit your team and increase the longevity of your company.

Defending them in front of external individuals would increase their faith in you and would want them to stay at your company for a longer time. In return, they would do the same for you. Tit-for-Tat!

  • Lighten the mood:

The amount of stress you put onto your team must be directly proportional to the amount of happiness you create for them every day.

This is a part of their mental well-being. If they are in a good head space, they would emanate better proceedings.

Encourage office trips or parties. Celebrate important days. Birthdays, anniversaries or even Saturdays. It does not have to be a huge excursion, just a light and amusing event.

When your team realizes that you take care of them, they will give back that concern in double the amounts, perhaps double the revenue.

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Create a better team head space. Become a better boss!

Why feedback will affect your company in the long run?

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  • The sooner, the better:

If you find your kid doing something incorrectly or not in the best way possible, do you wait for a day or a week to correct him/her?

Then why do you wait before correcting an employee or a subordinate?

Why the difference? Every person needs feedback to grow, even if they don’t like it.

As soon as you find anyone from your workforce not doing a task in the best way possible, tell them!

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Keeping things to yourself wont benefit anyone. Also, if you procrastinate in giving the feedback, the person might have forgotten about what he/she was doing back then. So, your feedback will leverage no value. Timing must be just right!

  • Mind your tone:

Do you feel motivated after somebody talks to you in a condescending tone?

No, right!

Neither does your employee.

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Giving constructive feedback is what is going to make your subordinates grow, not negative assessment.

Instead of saying ‘you did this wrong’, say ‘you did it nicely but not in the best way possible’.

People show improvements when they are acknowledged for their work. Even if their work is not up to the mark, they must have spent some time, energy and mind into it. If they feel that their effort was wasted, they may not continue putting it into future projects.

When they feel appreciated, even for a small effort, they thrive onto the next work.

  • Maintaining a feedback routine:

When you don’t do a particular task for a few days, you lose track of it.

Same happens for feedbacks. They are one of the building blocks of your organization. They should be supplied as constant protein.

Try with keeping weekly feedback sessions and later daily or even twice in a day. The amount of feedbacks you give will be directly proportional to the betterment of your employees and in turn progress of the company.

Make use of stick-ons or small one to one messages. Convey your feedback with maximum crispness.

  • Sincere observation = Fruitful feedback:

There is a story about a small kingdom. The kingdom had a sincere, hardworking and caring king. The king had one secretive habit.

He used to go around his kingdom every night to see if his people had any kind of problems or unfathomable circumstances.

Every day he tried to bring their secretive problems forward and resolve them. People got their problems resolved without even asking for it.

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Can you relate this to your company?

You are the king and your kingdom is awaiting its problem solver.

Observe your people intently in whatever they are doing and how they are doing it. Call them immediately after that and help them improve.

They will value your positive feedback more than you can imagine and all the future projects will witness your effort.

 

“Constructive, not negative feedback is the key”.

Not just relieving, taking out stress!

“I need to relax”, “I have been going through a lot of stress”, “ Why does everything happen to me?”

 

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If you are a working professional, you must have heard these phrases or even said them yourself at one point in your daily routine. Even if you love your work and have the passion for it, you are expected to take the ‘stress’ that comes with it.

 

Now, Stress is a tricky thing. It comes in ways and times unexpected.

 

You are ready for your office on a sunny morning and suddenly your car breaks down or you spill your coffee on your shirt in a haste to pick up your boss’s call. And stress just creeps in. Or you go on vacations to relieve yourself from the turmoil. But you still have that teeny tiny sub-conscious thought inside your head that you would also have to come back after the long weekend.

I know its cliché to say that you should enjoy your work and not take it as a burden because it is in fact one!

 So, I am going to suggest you something different!

 

1.  BRING IN A SMALL CHANGE


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Anything.

Be it a different coloured shoe every day or a colourful towel to dab yourself in the morning, make a small change every day. It will not take a lot of effort from your side but will enlighten your mood a lot. Wear a bright colour to your workplace. Studies suggest that yellow, blue and green precisely evoke happiness and a positive vibe. Shed the boring coloured formals. Formals can be fun too.

Change the way you greet people around you. Greet your watchman for a change. Greet your employees if you are a boss. Don’t be the sitting in his/ her own room kind of leader. Change the way your office space looks. Add some quirky furniture or perhaps a funny painting. You are responsible for your own laughter!

Very few small changes will affect your longevity in the job. They will make you a person who does not even need to relieve stress.

 

2. BEING PRESENT

How many times have you found yourself living in the future? Always wondering about what will happen next rather than focusing on now! Let me tell you what I do!


Whenever my brain starts bringing in anxiety about the days to come, I ask myself, ”What is the worst that could happen?”. The answers I get amuse me. I assure you the worst scenario is never as bad as we assume it would be. Just think it through once and push it out.  

The maximum amount of anxiety that is created is because of your device, especially the notifications on your cell phone. Fix a period for keeping your phone away every day. I know all your work is on the phone. But you can spare at least 10 mins. Just ten minutes of no pinging and alerts.

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And never sleep with your phone on your side. Never! It harms more than you think.

First thing in the morning-you see your phone. Last thing at night- obsessive phone scroll.

Stop it! Unwillingly if you have to!

3.  KINDNESS GOES A LONG WAY, SOMETIMES NOT VISIBLE TO THE HUMAN EYE

It is impossible to be kind if you are a boss. Probably, not in keeping with your job personality. I get it! But why can’t you change the norm for your own good.

Have a kind word with your subordinates. Appreciate whenever you can. If you take out their mistakes, you should also give them a praise even if a small one when they perform good. Ask them how their family is. Is there any problem they are going through?

You probably would not be able to help but your empathetic vibe will make them feel better.

When you give out kindness to the universe, it comes back to you from surprising ways. You will start pulling kindness once you start putting your effort into making other people’s lives better.

Don’t just fill your bank accounts. Make a difference. Make an impact. A small one will also affect you in the long run!

 

4.  BEING OBSERVANT

There is a difference between being present and being observant. Being present is being present in the situation.

Being observant is catapulting the surroundings into oneself. Just observe.

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When was the last time you looked at trees? When was the last time you looked at the sky? When was the last time you gazed at something for long without thinking about anything else?

I am not telling you to stay out of focus from your work. I am telling you to give few minutes or perhaps, seconds of your day to the things around.

The power of observation will keep your anxiousness at bay and it will improve your memory, which is actually kept in our phones nowadays. Yes! Our memory is our phone.

We memorize nothing. Not even important stuff. Just make a memo. Or google it. So easy but hindering!

Let’s make a healthier workplace mentally as well as physically, shall we?

Are you juggling with 2500 emails per day? Time to change!

samayla 46How do you manage work across multiple countries and office locations? Or across multiple locations within one country? E-mails and calls or messages via smart phones are now the ‘traditional’ method. Multiple e-mail chains will quickly grow in size. To take the EU as an example. If you had personnel or an office in each country and are working on something across all, that could generate a huge amount of e-mails, every day.

Imagine 10 people in each country send emails regularly with comments or attachments that are sent back and forth with edits, that would be 270 people sending emails, on, say three on each topic a day. Three topics around one issue and that means 2430 emails a day.

So, just under 2500 emails a day, in addition to all the messages you will have on other issues. I am sure right now you have plenty of unread emails, maybe thousands of them. Most will likely be unimportant and can be safely ignored, but not all.

This is where Samayla can revolutionise your work day. You can start by creating a task, such as the rollout of a new accountancy software and the need to integrate it in each office and in each country. You can assign people to this task, and in the comment area detail the overall plan. Sub-tasks are then created for each country and any specific updates for or from that country can be detailed within that task, other countries will not see them. You can also assign an overseer in each country, who will see the country updates and can monitor the project more closely.

Major issues arriving on one country can be shared across the network in the main task window. An email with 270 email addresses is not needed. And all messages from each country are kept with that countries sub-task.

We have now cut out all or mat of those 2500 emails a day. How much time will that save, and not only your own time, but all those other people that have been copied.

Without those e-mails, how do you keep track of all the task you have set and the progress across these? Within Samayla you can create reports to see where you are in any given task.

Overall, reduce email traffic (saving time and data charges). Track progress and keep all info relating to each country in sub-tasks, while info for all can be distributed easily at the main task level.

For more information and to see how Samayla can work with your business, please visit our website or send me a message.  samayla pic

– Authored by Jonathan Wharton
Business Development Manager, SamayLa UK           
jonathan@samayla.com

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